Job Detail

Senior Program Manager– BHA/ECHO Projects

South Sudan

Trending

Job Description

TITLE: Senior Program Manager– BHA/ECHO Projects

TEAM/PROGRAMME: Program Operations

LOCATION:

South Sudan

GRADE: Executive/Tier 3

CONTRACT LENGTH: 12 months

Open for both National & International applicants

ROLE PURPOSE:

Save the Children is seeking a Senior Program Manager for its BHA/ECHO funded programmes in South Sudan designed to deliver an integrated health, nutrition and water, sanitation, and hygiene (WASH), emergency food assistance/Cash assistance, and child protection (CP) services to conflict -affected communities in Jonglei, Warrap States and other states the project could potentially expand to. Through these projects, SC will respond to food insecurity, reducing mortality and morbidity levels and increasing wellbeing among drought and conflict-affected communities in South Sudan through integrated, multi-sectoral programming. We are currently seeking a senior-level Program Manager to lead these critical projects in South Sudan.

The Senior Program Manager base of operations is Juba South Sudan with up to 75% travel to Field locations in Jonglei, and Warrap States, and other operational States within South Sudan to work with Technical Advisors, Thematic Program Managers (FSL, health, nutrition, WASH and CP program) to provide effective leadership, strategic oversight, operational guidance, support monitoring and evaluation, and ensure quality and timely implementation of the project. He/she will also ensure effective financial and operational management of the project. The Senior Program Managers acts as the key focal point and represents the project to BHA and ECHO, and other key stakeholders, including government representatives in South Sudan, while ensuring SC participation in key technical working groups and sectors Clusters.

SCOPE OF ROLE:

Reports to: Deputy Director of Program Operations

Staff reporting to this post: None.

Budget Responsibilities: BHA and ECHO projects, according to Scheme of Delegation)

Other key working contacts: Field Managers Partnership Manager, Partner agencies, Logistics Manager, Finance and Grants Managers, HR Manager, Deputy Director of PDQ, Director of PDQ, Director of program Operations, Deputy Director of program Operations, Proposal Development Manager and Reporting Coordinator, other sector Technical Programme Managers and Technical Advisors

KEY AREAS OF ACCOUNTABILITY:

Program Implementation

Working closely with the Thematic Program Managers , Program Coordinators (Health, Nutrition, WASH, FSL, and CP), Program Operation Manager as well as local partner staff to:

•  Lead the development and successful implementation of high-quality program activities in line with the grant agreement and SC technical and operational requirements.
•  Develop detailed implementation plans, procurement plan, MEAL plan including phased budgets, updating these as required by participating the relevant program, finance, supply chain and MEAL team.
• Ensure that activities are appropriately planned, that delays and constraints are documented, and solutions identified.
• Provide effective leadership and strategic oversight for integrated programming under BHA and ECHO programming.
•  Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans, ensuring integration with other sectors.
•  Work closely with PDQ and Awards/Finance team on the coordination of follow-on funding for the program. This includes developing funding strategies, creating grant proposals, and identifying strategic leads and concepts.
•  Conduct planning meetings with key program staff, while ensuring adequate planning documents are established and maintained.
•  Provide effective leadership and strategic oversight for integrated programming under BHA and ECHO programming.
•  Ensure timely program reports on project activities in compliance with internal requirements and any relevant external donor requirements.
•  Oversee and support implementation, including the supervision of proper targeting, identification, registration, and monitoring of beneficiary lists to prevent overlap with other humanitarian programmes in the intervention areas.
•  Steer efficient internal coordination with BHA and ECHO programmes, as well as other SC program teams, to ensure effective program integration within the areas of intervention.
•  Coordinate closely with other humanitarian actors and UN agencies for geographic mapping and ensure program activities are in line with national and humanitarian technical priorities.
•  Ensure that efficient systems are in place to mitigate risk and to support all aspects of project activity, including financial and grant management, project monitoring and evaluation, and that they support the effective use of project resources and allow for contingencies, in compliance with BHA/ECHO regulations.
•  Work closely with the Monitoring, Research, Evaluation, Accountability, Learning and Monitoring (MEAL) team (Head of MEAL, MEAL Managers, and MEAL officers) to develop appropriate monitoring and evaluation plans and to capture learning opportunities; ensure that data collection processes are standardized and applied by all field staff.
•  Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement.
• Ensure logistics/administrative staff provide sufficient and timely support to programmes and programmatic staff.
•  Ensure partner implementation of program activities is timely, appropriate, and compliant with program design and donor regulations.
•  Arrange regular/Ad-hoc meetings with project implementation team, technical team (PDQ) and member focal points and other relevant departments for program progress review, to promote integration and to foster team collaboration for program success.

• Financial, Budget and Grant Management

  •  Serve as overall budget holder for both BHA and ECHO awards; support sub-budget holders for individual projects and grants as appropriate.
  •  Ensure that programme budgets are managed through rigorous budget and finance monitoring practices with participation of all key functions involved in projects.
  •  Oversee the general application and observance of financial procedures and guidelines set out in SC financial manual and donors' requirements.
  •  Lead the timely expenditure of approved budgets, avoiding both underspending and overspending on grant line items.
  •  Ensure that budgets are spent and charged to their respective budget heads and grants by diligently reviewing the financial (AGRESSO) reports at least every month and bringing to the timely attention of the Deputy Director of Operations and the Finance Director any major budget concerns.
  •  Efficiently and successfully manage the grant cycle by putting in place robust mechanisms to start, implement and close grants in line with donor as well as Save the Children’s policies, with support from the Country Office Award Management team.
  •  Ensure that grants are managed as per Save the Children’s and donors’ requirements; lead the development, review and approval of high-quality donor reports that reflect information from all implementing teams, in line with internal and donor requirements.

  Programme Development and Strategy

  •  Lead the development of Project Modifications and Amendment requests as identified during the implementation of the project.

  Human Resources and Administration

  •  In close collaboration with Program Operation Manager, Area Manager, Field Office Manager, and thematic Managers the Senior Program Manager will supervise the respective program management team funded by the programmes: conduct performance evaluations, with the support of technical specialists identify staff skills development needs and seek technical assistance from relevant TSs and management support from the operations director to fill the gaps identified.
  •  See that all project staff are aware of and understand SCI policies and procedures; take appropriate disciplinary measures as needed.
  •  Promote accountability, communicating expectations and providing constructive feedback through regular performance reviews.
  •  Responsible for the timely recruitment, orientation, and training of new staff as needed.

  Representation and Leadership

  •  Represent SC and the multi-sector program in USAID/ECHO donor meetings and with representatives from USAID/BHA and ECHO.
  •  The senior Program Manager will represent Save the Children in relevant coordination forums within the country, and internationally, as and when required.
  •  Maintain good working relationships with officials and other humanitarian actors, particularly those within the relevant government agencies (local and national authorities including technical departments, INGOs, NGOs, UN agencies.)
  •  Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and with visiting donor and third-party monitoring teams and other key contacts. Keep abreast of NGO, government, and donor initiatives relevant to SC’s work.
  •  Maintain focus on SC program principles.
  •  Encourage teamwork, openness, and honesty among BHA/ECHO project staff and between SC and its partners.

  Monitoring and evaluation

  •  Where security permits, the Senior Program will make frequent visits to field sites, to monitor and oversee project implementation and provide managerial guidance/support identifying issues that need timely action and support at different levels.
  •  Work with Monitoring, Evaluation and Research unit to develop tools and ideas to ensure that the program is monitored against measurable and appropriate indicators.
  •  Ensure regular price monitoring and post distribution monitoring is carried out appropriately and contributes to analysis.
  •  Support and ensure the timely completion of program assessments, evaluations and other reviews required in the program.
  •  Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans ensuring integration with other sectors.
  •  Ensure best practices are gathered, documented, and shared with the wider program.

  SKILLS AND BEHAVIOURS (our Values in Practice)

  Accountability:

  •  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  •  Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
  •  Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

  Ambition:

  •  Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
  •  Future orientated, thinks strategically and on a global scale.

  Collaboration:

  •  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters.
  •  Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
  •  Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
  •  Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

  Creativity:

  •  Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
  •  Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
  •  Takes effective, considered, and timely decisions by gathering and evaluating relevant information from within or outside the organization.

  Integrity:

  •  Honest, encourages openness and transparency, builds trust and confidence.
  •  Displays consistent excellent judgement.

  QUALIFICATIONS AND EXPERIENCE

  Essential:

  •  Minimum 7 years of demonstrable professional experience in implementing multi sector programmes and at least of five years’ experience in a leadership role in the implementation of projects relevant to FSL and either health, nutrition, WASH, DRR or child protection within a complex country program in an emergency response or fragile state.
  •  Master’s degree or equivalent experience in development, humanitarian response, technical sector (Public Health,), or related field is required.
  •  Prior experience designing and managing USAID/BHA and/or ECHO funded Health , Nutrition , wash and CP , food security programmes; familiarity with USG federal/EU regulations is critical
  •  Strong track record in managing portfolios greater than USD 10 million, with proven experience in project management, including budget management and oversight
  •  In-depth knowledge and experience of logistics systems and requirements in a multi-field office, multi-program setting
  •  Experience with remote management and cash programming
  •  Prior experience living and working in conflict or emergency settings.
  •  Flexibility and the ability to effectively adjust expectations to on-the ground realities, while adhering to humanitarian minimum standards.
  •  Strength in inspiring and enabling others through teamwork, training, and capacity building to realize organizational objectives.
  •  Fluent oral and written communication skills in English.

  Desirable

  •  Previous Senior Program management experience
  •  Experience working across humanitarian and development programmes in transitional contexts.
  •  Prior experience in South Sudan
  •  Familiarity with the political, social, and cultural context of South Sudan

  About Us

  The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

  •  No child dies from preventable causes before their 5th birthday
  •  All children learn from a quality basic education and that,
  •  Violence against children is no longer tolerated

  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

  Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

  Job Info

  •  Job Identification 1853
  •  Job Category Programme Operations
  •  Posting Date 09/28/2023, 03:44 PM
  •  Apply Before 10/17/2023, 05:00 PM
  •  Job Schedule Full time
  •  Locations CO - Juba

Senior Program Manager– BHA/ECHO Projects

South Sudan

Trending

Job Description

TITLE: Senior Program Manager– BHA/ECHO Projects

TEAM/PROGRAMME: Program Operations

LOCATION:

South Sudan

GRADE: Executive/Tier 3

CONTRACT LENGTH: 12 months

Open for both National & International applicants

ROLE PURPOSE:

Save the Children is seeking a Senior Program Manager for its BHA/ECHO funded programmes in South Sudan designed to deliver an integrated health, nutrition and water, sanitation, and hygiene (WASH), emergency food assistance/Cash assistance, and child protection (CP) services to conflict -affected communities in Jonglei, Warrap States and other states the project could potentially expand to. Through these projects, SC will respond to food insecurity, reducing mortality and morbidity levels and increasing wellbeing among drought and conflict-affected communities in South Sudan through integrated, multi-sectoral programming. We are currently seeking a senior-level Program Manager to lead these critical projects in South Sudan.

The Senior Program Manager base of operations is Juba South Sudan with up to 75% travel to Field locations in Jonglei, and Warrap States, and other operational States within South Sudan to work with Technical Advisors, Thematic Program Managers (FSL, health, nutrition, WASH and CP program) to provide effective leadership, strategic oversight, operational guidance, support monitoring and evaluation, and ensure quality and timely implementation of the project. He/she will also ensure effective financial and operational management of the project. The Senior Program Managers acts as the key focal point and represents the project to BHA and ECHO, and other key stakeholders, including government representatives in South Sudan, while ensuring SC participation in key technical working groups and sectors Clusters.

SCOPE OF ROLE:

Reports to: Deputy Director of Program Operations

Staff reporting to this post: None.

Budget Responsibilities: BHA and ECHO projects, according to Scheme of Delegation)

Other key working contacts: Field Managers Partnership Manager, Partner agencies, Logistics Manager, Finance and Grants Managers, HR Manager, Deputy Director of PDQ, Director of PDQ, Director of program Operations, Deputy Director of program Operations, Proposal Development Manager and Reporting Coordinator, other sector Technical Programme Managers and Technical Advisors

KEY AREAS OF ACCOUNTABILITY:

Program Implementation

Working closely with the Thematic Program Managers , Program Coordinators (Health, Nutrition, WASH, FSL, and CP), Program Operation Manager as well as local partner staff to:

•  Lead the development and successful implementation of high-quality program activities in line with the grant agreement and SC technical and operational requirements.
•  Develop detailed implementation plans, procurement plan, MEAL plan including phased budgets, updating these as required by participating the relevant program, finance, supply chain and MEAL team.
• Ensure that activities are appropriately planned, that delays and constraints are documented, and solutions identified.
• Provide effective leadership and strategic oversight for integrated programming under BHA and ECHO programming.
•  Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans, ensuring integration with other sectors.
•  Work closely with PDQ and Awards/Finance team on the coordination of follow-on funding for the program. This includes developing funding strategies, creating grant proposals, and identifying strategic leads and concepts.
•  Conduct planning meetings with key program staff, while ensuring adequate planning documents are established and maintained.
•  Provide effective leadership and strategic oversight for integrated programming under BHA and ECHO programming.
•  Ensure timely program reports on project activities in compliance with internal requirements and any relevant external donor requirements.
•  Oversee and support implementation, including the supervision of proper targeting, identification, registration, and monitoring of beneficiary lists to prevent overlap with other humanitarian programmes in the intervention areas.
•  Steer efficient internal coordination with BHA and ECHO programmes, as well as other SC program teams, to ensure effective program integration within the areas of intervention.
•  Coordinate closely with other humanitarian actors and UN agencies for geographic mapping and ensure program activities are in line with national and humanitarian technical priorities.
•  Ensure that efficient systems are in place to mitigate risk and to support all aspects of project activity, including financial and grant management, project monitoring and evaluation, and that they support the effective use of project resources and allow for contingencies, in compliance with BHA/ECHO regulations.
•  Work closely with the Monitoring, Research, Evaluation, Accountability, Learning and Monitoring (MEAL) team (Head of MEAL, MEAL Managers, and MEAL officers) to develop appropriate monitoring and evaluation plans and to capture learning opportunities; ensure that data collection processes are standardized and applied by all field staff.
•  Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement.
• Ensure logistics/administrative staff provide sufficient and timely support to programmes and programmatic staff.
•  Ensure partner implementation of program activities is timely, appropriate, and compliant with program design and donor regulations.
•  Arrange regular/Ad-hoc meetings with project implementation team, technical team (PDQ) and member focal points and other relevant departments for program progress review, to promote integration and to foster team collaboration for program success.

• Financial, Budget and Grant Management

  •  Serve as overall budget holder for both BHA and ECHO awards; support sub-budget holders for individual projects and grants as appropriate.
  •  Ensure that programme budgets are managed through rigorous budget and finance monitoring practices with participation of all key functions involved in projects.
  •  Oversee the general application and observance of financial procedures and guidelines set out in SC financial manual and donors' requirements.
  •  Lead the timely expenditure of approved budgets, avoiding both underspending and overspending on grant line items.
  •  Ensure that budgets are spent and charged to their respective budget heads and grants by diligently reviewing the financial (AGRESSO) reports at least every month and bringing to the timely attention of the Deputy Director of Operations and the Finance Director any major budget concerns.
  •  Efficiently and successfully manage the grant cycle by putting in place robust mechanisms to start, implement and close grants in line with donor as well as Save the Children’s policies, with support from the Country Office Award Management team.
  •  Ensure that grants are managed as per Save the Children’s and donors’ requirements; lead the development, review and approval of high-quality donor reports that reflect information from all implementing teams, in line with internal and donor requirements.

  Programme Development and Strategy

  •  Lead the development of Project Modifications and Amendment requests as identified during the implementation of the project.

  Human Resources and Administration

  •  In close collaboration with Program Operation Manager, Area Manager, Field Office Manager, and thematic Managers the Senior Program Manager will supervise the respective program management team funded by the programmes: conduct performance evaluations, with the support of technical specialists identify staff skills development needs and seek technical assistance from relevant TSs and management support from the operations director to fill the gaps identified.
  •  See that all project staff are aware of and understand SCI policies and procedures; take appropriate disciplinary measures as needed.
  •  Promote accountability, communicating expectations and providing constructive feedback through regular performance reviews.
  •  Responsible for the timely recruitment, orientation, and training of new staff as needed.

  Representation and Leadership

  •  Represent SC and the multi-sector program in USAID/ECHO donor meetings and with representatives from USAID/BHA and ECHO.
  •  The senior Program Manager will represent Save the Children in relevant coordination forums within the country, and internationally, as and when required.
  •  Maintain good working relationships with officials and other humanitarian actors, particularly those within the relevant government agencies (local and national authorities including technical departments, INGOs, NGOs, UN agencies.)
  •  Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and with visiting donor and third-party monitoring teams and other key contacts. Keep abreast of NGO, government, and donor initiatives relevant to SC’s work.
  •  Maintain focus on SC program principles.
  •  Encourage teamwork, openness, and honesty among BHA/ECHO project staff and between SC and its partners.

  Monitoring and evaluation

  •  Where security permits, the Senior Program will make frequent visits to field sites, to monitor and oversee project implementation and provide managerial guidance/support identifying issues that need timely action and support at different levels.
  •  Work with Monitoring, Evaluation and Research unit to develop tools and ideas to ensure that the program is monitored against measurable and appropriate indicators.
  •  Ensure regular price monitoring and post distribution monitoring is carried out appropriately and contributes to analysis.
  •  Support and ensure the timely completion of program assessments, evaluations and other reviews required in the program.
  •  Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans ensuring integration with other sectors.
  •  Ensure best practices are gathered, documented, and shared with the wider program.

  SKILLS AND BEHAVIOURS (our Values in Practice)

  Accountability:

  •  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  •  Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
  •  Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

  Ambition:

  •  Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
  •  Future orientated, thinks strategically and on a global scale.

  Collaboration:

  •  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters.
  •  Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
  •  Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
  •  Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

  Creativity:

  •  Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
  •  Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
  •  Takes effective, considered, and timely decisions by gathering and evaluating relevant information from within or outside the organization.

  Integrity:

  •  Honest, encourages openness and transparency, builds trust and confidence.
  •  Displays consistent excellent judgement.

  QUALIFICATIONS AND EXPERIENCE

  Essential:

  •  Minimum 7 years of demonstrable professional experience in implementing multi sector programmes and at least of five years’ experience in a leadership role in the implementation of projects relevant to FSL and either health, nutrition, WASH, DRR or child protection within a complex country program in an emergency response or fragile state.
  •  Master’s degree or equivalent experience in development, humanitarian response, technical sector (Public Health,), or related field is required.
  •  Prior experience designing and managing USAID/BHA and/or ECHO funded Health , Nutrition , wash and CP , food security programmes; familiarity with USG federal/EU regulations is critical
  •  Strong track record in managing portfolios greater than USD 10 million, with proven experience in project management, including budget management and oversight
  •  In-depth knowledge and experience of logistics systems and requirements in a multi-field office, multi-program setting
  •  Experience with remote management and cash programming
  •  Prior experience living and working in conflict or emergency settings.
  •  Flexibility and the ability to effectively adjust expectations to on-the ground realities, while adhering to humanitarian minimum standards.
  •  Strength in inspiring and enabling others through teamwork, training, and capacity building to realize organizational objectives.
  •  Fluent oral and written communication skills in English.

  Desirable

  •  Previous Senior Program management experience
  •  Experience working across humanitarian and development programmes in transitional contexts.
  •  Prior experience in South Sudan
  •  Familiarity with the political, social, and cultural context of South Sudan

  About Us

  The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

  •  No child dies from preventable causes before their 5th birthday
  •  All children learn from a quality basic education and that,
  •  Violence against children is no longer tolerated

  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

  Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

  Job Info

  •  Job Identification 1853
  •  Job Category Programme Operations
  •  Posting Date 09/28/2023, 03:44 PM
  •  Apply Before 10/17/2023, 05:00 PM
  •  Job Schedule Full time
  •  Locations CO - Juba