Job Detail

Position Purpose:

Under the overall guidance of the Head of the OCHA Office and the Head of the Communications and Information Management Unit and under the direct supervision of the Information Management Team Leader, the national IMO will be responsible for the following duties:

Key Duties and Responsibilities: 

1.) Development and implementation of Information Management systems and strategies

• Develops Who-does-What-Where databases, contact management, and manages Activity Info online system.
• Management of online information management and dissemination platforms.
• Support and maintain a client-oriented approach with all relevant stakeholders to help to identify and prioritize information system and process requirements, implement such system and process, ensuring the information needed to support humanitarian operations is coordinated, collected, organized, updated, and disseminated to all humanitarian stakeholders in-country with efficient technological options.
• Support organizing regular information management working group (IMWG) meetings and if necessary, chair the meeting. 
• Responsible for representing OCHA at different information management working groups/taskforces to bring the information management actors on one platform to discuss relevant issues, support each other, and agree on common standards
• Liaison with counterparts in standardizing, updating, and developing robust information management systems through analyzing the most appropriate common operational datasets required for various themes.
• Initiating innovative activities like online GIS, interactive dashboards, web-based databases & data visualization systems for supporting Humanitarian actors on various information management themes.
• Incorporate common standards such as P-codes and other standards into datasets and products and ensure that common operational coding standards are disseminated and used across clusters/sectors/taskforces for data collection and reporting.
• Manages information to support OCHA and the United Nations system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies
• Determines the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making
• Designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps).
• Undertakes data preparedness activities in support of OCHA's response preparedness and contingency planning efforts.

2.)          Data processing and visualization, and data analysis

• Supports strategic and operational decision-making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g., dashboards, snapshots, reports, maps).
• Responsible for designing and producing OCHA standard information products through systematic collection and analysis of humanitarian information related to South Sudan
• Collection, cleaning, consolidation, and documentation (metadata) of relevant spatial and non-spatial datasets in line with OCHA’s “Country Level Minimum Common Operational Datasets” and dissemination to humanitarian actors in the country.
• Preparation of baseline inventory of spatial and attribute datasets with regular updates.
• Leads the technical staff in the development of databases and other applications to support the collection and processing of context-specific data (e.g.: affected population, displaced populations, demographic, needs and vulnerability data, results of common rapid needs assessments, etc.).
• Supports the advocacy, communication, and reporting functions of the Office through the collection, processing, analysis, storage, and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• If required and as delegated, manages OCHA staff working directly on information management.
• Maintains products, including meeting schedules, contact lists, and mapping products.
• Produces reference and thematic maps to assist in the planning and decision-making of emergency response operations.

3.)          Knowledge building and knowledge sharing

• Provides capacity strengthening of OCHA staff and cluster technical focal points on OCHA's information systems and standards.
• Support and maintains an information network at the national level to facilitate timely and robust humanitarian information exchange and the promotion of data and information sharing protocols, those developed and endorsed by the Inter-Agency Standing Committee.
• Develop training materials/user manuals for OCHA-managed systems

Position Purpose:

Under the overall guidance of the Head of the OCHA Office and the Head of the Communications and Information Management Unit and under the direct supervision of the Information Management Team Leader, the national IMO will be responsible for the following duties:

Key Duties and Responsibilities: 

1.) Development and implementation of Information Management systems and strategies

• Develops Who-does-What-Where databases, contact management, and manages Activity Info online system.
• Management of online information management and dissemination platforms.
• Support and maintain a client-oriented approach with all relevant stakeholders to help to identify and prioritize information system and process requirements, implement such system and process, ensuring the information needed to support humanitarian operations is coordinated, collected, organized, updated, and disseminated to all humanitarian stakeholders in-country with efficient technological options.
• Support organizing regular information management working group (IMWG) meetings and if necessary, chair the meeting. 
• Responsible for representing OCHA at different information management working groups/taskforces to bring the information management actors on one platform to discuss relevant issues, support each other, and agree on common standards
• Liaison with counterparts in standardizing, updating, and developing robust information management systems through analyzing the most appropriate common operational datasets required for various themes.
• Initiating innovative activities like online GIS, interactive dashboards, web-based databases & data visualization systems for supporting Humanitarian actors on various information management themes.
• Incorporate common standards such as P-codes and other standards into datasets and products and ensure that common operational coding standards are disseminated and used across clusters/sectors/taskforces for data collection and reporting.
• Manages information to support OCHA and the United Nations system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies
• Determines the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making
• Designs and implements a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps).
• Undertakes data preparedness activities in support of OCHA's response preparedness and contingency planning efforts.

2.)          Data processing and visualization, and data analysis

• Supports strategic and operational decision-making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g., dashboards, snapshots, reports, maps).
• Responsible for designing and producing OCHA standard information products through systematic collection and analysis of humanitarian information related to South Sudan
• Collection, cleaning, consolidation, and documentation (metadata) of relevant spatial and non-spatial datasets in line with OCHA’s “Country Level Minimum Common Operational Datasets” and dissemination to humanitarian actors in the country.
• Preparation of baseline inventory of spatial and attribute datasets with regular updates.
• Leads the technical staff in the development of databases and other applications to support the collection and processing of context-specific data (e.g.: affected population, displaced populations, demographic, needs and vulnerability data, results of common rapid needs assessments, etc.).
• Supports the advocacy, communication, and reporting functions of the Office through the collection, processing, analysis, storage, and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• If required and as delegated, manages OCHA staff working directly on information management.
• Maintains products, including meeting schedules, contact lists, and mapping products.
• Produces reference and thematic maps to assist in the planning and decision-making of emergency response operations.

3.)          Knowledge building and knowledge sharing

• Provides capacity strengthening of OCHA staff and cluster technical focal points on OCHA's information systems and standards.
• Support and maintains an information network at the national level to facilitate timely and robust humanitarian information exchange and the promotion of data and information sharing protocols, those developed and endorsed by the Inter-Agency Standing Committee.
• Develop training materials/user manuals for OCHA-managed systems