Job Title: Programme Development Officer
Department: Programming
Division: Programme
Duty Station: Juba
Line Manager: Grant Manager
Line Management Responsibility: N/A
Position Type: Full-time
Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.
Overview:
NP has been implementing protection and peacebuilding projects in South Sudan since 2010. Currently in South Sudan, NP’s 13 teams provide emergency protection and promote social cohesion in communities affected by violent conflict.
The Programme Development Officer will be in the Program Development department and is responsible for Proposal writings for Nonviolent Peaceforce in South Sudan (NPSS)
Job Summary:
The Programme Development Officer, hereafter referred to as (PDO), is a key member of the programme development team, which is responsible for maintaining support and growing the programme in South Sudan. More specifically, the PDO works with the programme development team to: establish and maintain donor relationships, participate in programme development, write proposals, manage grants, monitor and evaluate projects and report to donors as per contractual agreements.
Key Responsibilities:
- Support the South Sudan country team in defining program development strategy, preparing proposals for donors, and negotiating contracts.
- Contribute substantively to developing and adapting the organization’s fundraising strategy
- Work with the Senior Programme Development Manager to establish and maintain positive relationships with donors and potential donors
- Develop proposals, log frames and proposal budgets. This includes soliciting ideas from field teams and program staff, contributing creative ideas, coordinating with the programme management team, and packaging proposals to meet the specific needs of different donors
- Proactively follow-up with the donors following proposal submission to monitor progress, answer questions and amend submission as necessary
- Conduct and assist in the negotiations of donor contracts – within parameters agreed with the Head of Mission, Finance Manager and programme managers, and ensuring that costs including overheads are recovered, that NP systems are capable of generating the compliance information required by the contract, and that NP’s best interests are represented
- Help programme colleagues ensure that all project costs are included in budgets – where necessary by submitting proposals to more than one donor
- Pursue funding opportunities other than direct grants from donors, e.g. as a sub grantee or consortium member.
Grants Management
- Maintain orderly files, and involve all internal stakeholders in communications on fundraising issues
- Prepare handover files for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available.
- Convert donor budgets into internal budget formats, using budget lines which allow the NP accounting system to be used to generate donor finance.
- Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested.
Reporting
- Write/edit narrative donor reports.
- Liaise with the finance department in regards to financial reporting to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports
- Prepare internal monthly fundraising reports and disbursement projections to be submitted to HQ
- Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
Monitoring & Evaluation
- Assist in the process of rolling out M&E tools to the field, and provide field teams with technical support to implement them. This may include conducting workshops for field staff on monitoring, evaluation and reporting.
- Monitor project outputs, track progress towards indicators and measure impact of projects
- Design and implement data management system for routine programme monitoring
Other
- Travel to field sites in order to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors. This includes trips to remote field sites with challenging physical conditions.
- Undertake other tasks reasonably expected of her/him
Qualifications:
- Bachelor's degree in Relevant Field or equivalent experience.
- At least 2 years of experience in a similar position
- Excellent communication, writing and presentation skills with excellent written and spoken English language
- Good skills in Microsoft Office, data management applications. Hardware IT skills a definite asset
- Experience of managing and prioritising high workload with a flexible approach to changing environments
Key Challenges:
- Building and sustaining collaborative partnerships, negotiating, and resolving contentious issues and conflicts of interest while managing and balancing varied, diverse stakeholder priorities across a geographically dispersed region.
Skills and Competencies:
- Ability to set priorities, solve problems and analyse data
- Ability to work and meet strict deadlines
- Ability to manage information with discretion
- Attention to detail
- Ability to be creative and innovative in generating new ideas and undertaking research
- Ability to work effectively and diplomatically in a multi-cultural environment
- Ability to be a collaborative team player, willing to proactively help colleagues
- Flexibility and adaptability
- Comfortable living and working in highly fluid and insecure environment
- Able to effectively promote the mission, values and objectives of Nonviolent Peaceforce
Preferred Qualifications:
- Experience implementing programmes in the field, ideally in humanitarian emergencies
- Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding
- A university degree in a relevant field
- Experience working in an NGO or similar organisation.
Working Conditions:
- This field position may include challenging living conditions, limited access to amenities, and potentially unstable security situations.
- You must be prepared to live in basic or non-traditional accommodation, which may include shared housing, camps, or field-based settings
- Demonstrated ability to adhere to strict security protocols and maintain high level of
How to apply
Application Process
- Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
- The closing date for applications is 9th of March 2024
- Candidates may be selected before the closing date; apply early
- As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.
