Juba, Central Equatorial (Juba) state, South Sudan
Type:
Contract
Shift:
First Shift (Day)
Career Level:
Experienced Professional
Experience:
6 Year
Gender:
No Preference
Degree:
Bachelors
Date Posted: Oct 10, 2023
Responsibilities & Context
WORLD RELIEF SOUTH SUDAN/JUBA
Position Title: Logistics Assistant
Department: Operations
Reports to: Roving Logistics officer Job Grade:
Duty station: Juba
Position core performance areas: The Warehouse Assistance will have four core function areas: STAND/FOR THE VULNERABLE World Relief South Sudan Hai Cinema P.O. BOX 41 Juba, South Sudan -211(0) 922 400 031 www.worldrelief. 50 MINISTRY Slimetor SOUTH OF LABOUR JUBA SUDAN Apply 2023
Warehouse management: Responsible for daily and weekly stock inventory update, mantan warehouse house access security, safety & management of program materials; maintain cleanness of warehouses and stores of World Relief and receive and release stock based on approvals of authorized staff
Procurement process: Receives stock from vendors during the delivery process, verify the stock in reference to Purchase order, prepares Good Receive Note (GRN) from the Purchase Order list of products, coordinate with the procurement team and requesters during the reception of goods and makes joint verification, update the new stock into the weekly stock report
Fleet Management: Release fuel for the vehicles and generator from the fuel store, update the fuel quantity issued into the fuel tracker, release the vehicle spare parts to the mechanic when needed.
Assets Management: Arrange all new assets and materials in their respective places segregated per field site in the warehouse; advise the logistics officer on condition of assets in
the warehouse; Monitor the expiry dates of food and non-food items and advise the log officer timely (three months before the due date)
Detailed Key roles and responsibilities"
Warehouse management
• Arrangement of the warehouse in professional way considering rows and columns to allow easy movement during inventory and supervision in the warehouse. • Conduct regular cleanness in the warehouse and arrange the stock in proper way on pallets or plastic sheets Loading and off-loading of stock coming into warehouse and taken out of the warehouse and arrange the balance in a proper place as per warehouse guide lines. Conduct inventory in the warehouse and update the stock cards Arrange the stock cards in the warehouse in a location that is visible for easy tracking Update the stock cards for stock-in and stock-out of warehouse Arrange the files and record books in the warehouse. Ensure the warehouse both in side and out side is clean and safe. Release approved items from the warehouse considering that the paper is fully signed of 3D and authorized.
⚫ Arrange the goods released forms and waybills in a proper file system.
Procurement Process
Receive goods from vendors during delivery of new stock after the procurement
⚫ Verify the new stock delivered in reference to the purchase order list Ensure the quantity and quality of the stock delivered is in line with the purchase order Prepares a good receive note (GRN) for receiving a new stock from vendors •Weighing of the new stock to get exact kilograms
Record new stock into weekly inventory report
Fleet Management
Release fuel from the fuel store for vehicles and generator after approval
Update the fuel quantity issued into the fuel consumption tracker
Prepare a fuel consumption tracker report and share with Roving Logistics Officer on
weekly bases
Assets Management
⚫ Arrange all new assets and materials in their respective places segregated per field site in the warehouse
⚫advise the logistics officer on condition of assets in the warehouse. . Monitor the expiry dates of food and non-food items and advise the log officer timely (three months before the due date)
Qualifications and Experience:
Degree or Diploma in Logistics related course with warehouse component
. . Must be South Sudanese 1-2 years working experience with experience in similar job and vise-versa Previous working experience with International NGOs in a similar position
.
advantageous Good understanding, reading and writing of English Knowledge of Basic English: Arabic and Nuer is a plus,
Profess Jesus Christ as Lord and Savior Humility, teamwork, and flexibility APPLICATION PROCEDURES
Potential candidates desiring consideration for this position should submit the following:
Application letter expressing your motivation for the position, Current CV, copies of certificates, including copy of the nationality (no original
documents)
Indicate in your Email subject the position you are applying for or write clearly the position you are applying for in an envelope in case of hand-written application.
List of three former supervisors who can serve as job references, as well as a church
reference, with valid email addresses and contact numbers
Address your application to the world Relief Office Juba Office or email application send
to [email protected] including the job title in the subject line or email Applications must be received by october 27th 2023, at 5:00pm Application will be reviewed as they are being recieved and only shortlisted candiates will be contacted.
Responsibilities & Context
WORLD RELIEF SOUTH SUDAN/JUBA
Position Title: Logistics Assistant
Department: Operations
Reports to: Roving Logistics officer Job Grade:
Duty station: Juba
Position core performance areas: The Warehouse Assistance will have four core function areas: STAND/FOR THE VULNERABLE World Relief South Sudan Hai Cinema P.O. BOX 41 Juba, South Sudan -211(0) 922 400 031 www.worldrelief. 50 MINISTRY Slimetor SOUTH OF LABOUR JUBA SUDAN Apply 2023
Warehouse management: Responsible for daily and weekly stock inventory update, mantan warehouse house access security, safety & management of program materials; maintain cleanness of warehouses and stores of World Relief and receive and release stock based on approvals of authorized staff
Procurement process: Receives stock from vendors during the delivery process, verify the stock in reference to Purchase order, prepares Good Receive Note (GRN) from the Purchase Order list of products, coordinate with the procurement team and requesters during the reception of goods and makes joint verification, update the new stock into the weekly stock report
Fleet Management: Release fuel for the vehicles and generator from the fuel store, update the fuel quantity issued into the fuel tracker, release the vehicle spare parts to the mechanic when needed.
Assets Management: Arrange all new assets and materials in their respective places segregated per field site in the warehouse; advise the logistics officer on condition of assets in
the warehouse; Monitor the expiry dates of food and non-food items and advise the log officer timely (three months before the due date)
Detailed Key roles and responsibilities"
Warehouse management
• Arrangement of the warehouse in professional way considering rows and columns to allow easy movement during inventory and supervision in the warehouse. • Conduct regular cleanness in the warehouse and arrange the stock in proper way on pallets or plastic sheets Loading and off-loading of stock coming into warehouse and taken out of the warehouse and arrange the balance in a proper place as per warehouse guide lines. Conduct inventory in the warehouse and update the stock cards Arrange the stock cards in the warehouse in a location that is visible for easy tracking Update the stock cards for stock-in and stock-out of warehouse Arrange the files and record books in the warehouse. Ensure the warehouse both in side and out side is clean and safe. Release approved items from the warehouse considering that the paper is fully signed of 3D and authorized.
⚫ Arrange the goods released forms and waybills in a proper file system.
Procurement Process
Receive goods from vendors during delivery of new stock after the procurement
⚫ Verify the new stock delivered in reference to the purchase order list Ensure the quantity and quality of the stock delivered is in line with the purchase order Prepares a good receive note (GRN) for receiving a new stock from vendors •Weighing of the new stock to get exact kilograms
Record new stock into weekly inventory report
Fleet Management
Release fuel from the fuel store for vehicles and generator after approval
Update the fuel quantity issued into the fuel consumption tracker
Prepare a fuel consumption tracker report and share with Roving Logistics Officer on
weekly bases
Assets Management
⚫ Arrange all new assets and materials in their respective places segregated per field site in the warehouse
⚫advise the logistics officer on condition of assets in the warehouse. . Monitor the expiry dates of food and non-food items and advise the log officer timely (three months before the due date)
Qualifications and Experience:
Degree or Diploma in Logistics related course with warehouse component
. . Must be South Sudanese 1-2 years working experience with experience in similar job and vise-versa Previous working experience with International NGOs in a similar position
.
advantageous Good understanding, reading and writing of English Knowledge of Basic English: Arabic and Nuer is a plus,
Profess Jesus Christ as Lord and Savior Humility, teamwork, and flexibility APPLICATION PROCEDURES
Potential candidates desiring consideration for this position should submit the following:
Application letter expressing your motivation for the position, Current CV, copies of certificates, including copy of the nationality (no original
documents)
Indicate in your Email subject the position you are applying for or write clearly the position you are applying for in an envelope in case of hand-written application.
List of three former supervisors who can serve as job references, as well as a church
reference, with valid email addresses and contact numbers
Address your application to the world Relief Office Juba Office or email application send
to [email protected] including the job title in the subject line or email Applications must be received by october 27th 2023, at 5:00pm Application will be reviewed as they are being recieved and only shortlisted candiates will be contacted.
