Job Detail

Job Title: Grants and Partnerships Officer - admin

Date Posted: Nov 14, 2023
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Job Detail

  • Location:
    Juba, Central Equatorial (Juba) state, South Sudan
  • Company:
  • Type:
  • Shift:
    First Shift (Day)
  • Career Level:
    Experienced Professional
  • Positions:
  • Experience:
    3 Year
  • Gender:
    No Preference
  • Degree:
  • Apply Before:
    Dec 08, 2023

Job Description

Vacancy Announcement

Job Title:                    Grants and Partnerships Officer
Band/Level/Grade:  BB
Department               Grants
Location:                   Juba
Overtime Eligibles    Exempt
(per local law)

Background/TRC Summary

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world providing relife,
rehabilitation, and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for
over eight decades in the world addressing both the immediate, lifesaving needs of conflict affected people in an
emergency and the reconstruction needs in post conflict societies. The IRC is committed to a culture of bold leadership.
innovation in all aspects of our work, creative partnerships, and thorough accountability to those we serve.

Summary Statement of Duties and Responsibilities:


The Grants and Partnerships Officer is focal point for GAVI-REACH project, and responsible for helping to identify
and assess new partners, facilitating and tracking sub-projects and agreements, and highly involved on sub-grant
monitoring and evaluation in line with IRC's Partnership Excellence for Equality and Results (PEERS) Handbook.
The position is based in Juba but will require travel to the field in South Sudan. The position will report to the Grants and
Partnership Manager.

Essential functions
Partnership Coordination and Capacity Sharing:

• Facilitate internal sub-award proposal review and approval process as needed.
Coordinate closely with sub-grantees for timely submission of accurate financial and activity reports
•Ensure that the partnership trackers are up to date with data collected from program, partnership, and finance
teams and disseminating information (including the tracker) on Partners to relevant departments, as needed.
Support IRC's role in the delivery of capacity strengthening plans for partners in close coordination with the partnerships manager.

Partnerships/Subgrant Processes:

Support the mapping of potential partners for emergency response, with a particular emphasis on local
• Update IRC's database that catalogues all past and potential partners on a continual basis.
• Support sub-grant opening, review, and closing meetings.
Work with Grants and Partnership Manager, IRC finance, and other program staff to process partnerships effectively
 and ensuring donor compliance
Coordinate with relevant departments to prepare partnership management tools and manuals.

• Draft and follow up on partners agreement with coordination with all internal relevant units
and compliance unit in HQ, including completing the OTIS flow.

Partner Monitoring:

• Participate in regular partner monitoring visits to engage and support partners in the implementation of their daily
  activities, ensuring adherence to donor and IRC regulations

Ensure that monitoring plans, visits and tools are in place for donor compliance and progress against objectives
and that key monitoring information and reflection session and learning art documented.

Documentation and Reporting:

Ensure proper documentation of partners selection process Partner Capacity Assessment (PCA), and project cycle

(opening, implementation and closing) meeting

Maintain comprehensive electronic partner files, ensuring they are streamlined and well organized.
February 2022

Ensure that partners' reporting timeline la coberent with donor timeline, and coordinate with the relevant technical
trans, review monthly internal reports, compile and submit partner reports into overall donor report

Awards Management

Support in the management of grants that have a heavy focus on sub granting as well as others within their portfolio.
At the request of the Grants Coordinator, and/or senior management, take ownership for miscellaneous projects not

falling under responsibilities underlined in this job description. Contribute to continuously improving internal grant management systems

Job Requirements:

Bachelor's degree in relevant discipline with 2 years of confirmad experience, Master Degree is a plus 
Demonstrated successful experience working with local partners and/or grants managment
Demonstrable understanding of project planning and management cycles, and strongerard Highly organized,
close attention to detail, and ability to effectively prioritize tasks inuid
Professional fluency in spoken and written English, able to communicate concisely and impact.
Very strong English writing and editing skills, strong computer skills
Willingness to travel in South Sudan for monitoring purposes, as requested

The IRC and IRC muff must adhere to the values and principles outlined in IRC Way Standards for Professional
conduct These are Integrity Service, and Accountability In accordance with these values, the IRC operates and enforces
policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding And Workplace Harassment, Fiscal
Integrity and Anti-Retaliation

The IRC has a zero-tolerance policy for safeguarding violations by staff Incentive workers, visitors, sub-gres suppliers sub-contractors,
and implementing parmers Safeguarding at the IRC is an integral to the organizational valver and ethics, and staff and associates are
expected to take all reasonable steps to prevent the sexual exploitation, abuse, and harassment of any person linked to the program
by both its employees and any downream partner. The succesful candidate will be subject to a thorough background
check and satisfactory references

We are committed to narrowing the gender pop in leadership positions. We offer generose benefits that provide an enabling
environment for women to participate in our workforce including parental leave, gender-sensitive security protocols a other
supportive benefits and allowances We welcome and strongly encourage qualified female professional to apply

All staff, regardless of role, are required create a culture of client responsiveness by requesting and wing client feedback data
to make decisions In addition, all staff are expected to demonstrate inclusiveness when programma decisions and working with
clients partners and colleagues from diverse backgrounds. You can read more about the IRC commitment to client
responsiveness here  https//

IRC is an Equal Opportunity Employer IRC comiders all applicants on the basis of merit without regard to race, sex, color,

national origin, religion, sexual orientation age, marital suns veteran status, disability or any other characteristic

protected by applicable law

How to apply:

Interested applicants should submit a CV with 3 references and a copy of their national ID to Human Resources Juba
IRC Country Head Office-located in Goshen House 2 floor or you can email applications to [email protected] not later
than 29 November 2023 5:00pm.

NOTE: Only shortlisted candidatos will be contacted and attach photocopies only while original will be asked at
the interview panel and all the photocopies will remain the property of C





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